Self-identify as coming from a Widening Participation background
Be responsible for promoting fair and equal access to Selwyn College for applicants regardless of socio-economic background, gender, race, nationality, creed, disability or sexual orientation
Encourage greater access to groups under-represented within the membership of the JCRS of the day
Be responsible for spearheading new and existing Access initiatives and ensuring that Selwyn is interfacing appropriately and productively with Cambridge SU Access and Target Campaigns
Co-ordinate the publication of material for potential applicants and student participation in Open Days
Handle enquiries from potential applicants about applying to Cambridge
Liaise with the Cambridge SU Access Officer and Cambridge SU Disabilities Officer and shall attend Cambridge SU Access Committee meetings
Act as the college's Class Act representative, being the point of contact between the SU Class Act campaign and the JCR
Be responsible for advancing Equal Opportunities
Convene a JCR Access Committee where necessary
Be responsible for coordinating Selwyn participation in the Cambridge SU shadowing scheme
Represent the needs of current JCR members who identify as coming from Widening Participation backgrounds, working alongside the Welfare Officers
Liaise with Schools Liaison Officers and Admission Tutors
The Accommodation & Services Officer shall:
Be responsible for all issues pertaining to student accommodation and amenities
Organise the room ballot, implementing relevant changes and updating current information about the undergraduate stock
Liaise closely with the Fellow for Rooms and the Welfare Officers to ensure that student welfare and financial concerns are taken into account
Be responsible for raising JCR concerns about College amenities such as Hall, the Bar, the Laundries and the JCR Common Room
Receive feedback from members of the JCR regarding food, accommodation, rents and other college amenities and charges
Attend the College Accommodation, Stewards, Gardens committees and the Health & Safety Working Group.
Be responsible for developing new and existing services for the benefit of JCR members and the financial security of the JCR
Maintain JCR vending machines and shall liaise with the contractors
Ensure that contractual agreements are upheld, but shall not be empowered to enter into any contracts in accordance with Article I of the Constitution
Manage JCR games and the TV room
Reimburse members of the JCR for losses incurred in JCR vending machines
Coordinate and act as main contact for the JCR online stash shop.
Be responsible for organising and implementing the University Challenge try-outs, including coordinating the written test, the in-person try-outs, and the final live quiz event in consultation with the Master of the college and another (chosen) member of the JCR Committee
The BME Officer shall
Be open to self defining Black and Minority Ethnic (BME) individuals only
Provide welfare services for BME students by maintaining a confidential email list. The officer shall not disclose the members of this list.
Maintain contact with BME individuals when they first arrive and for the duration of their time at Selwyn College in order to adequately represent their views to the JCR committee
Undertake specific outreach activities which target BME candidates with the aim of creating an image of Cambridge as accessible to all
At times work closely with the Access Officer to organise/ promote school visits
Attend and be attentive to events run by the University wide BME campaign, with an aim to raise awareness, encourage participation and engagement in college
Work to promote and increase awareness and knowledge of issues connected to race, ethnicity and equality through the organisation of events in college. Disseminate information on such issues within Selwyn
Represent the general views of Selwyn College in their liaison with BME officers at different colleges and the BME Campaign
Aim to communicate the needs of BME students to the JCR President
Maintain a Facebook group/page for BME students with information about events relating to race
Update the race and cultural diversity pages on the JCR website
Update handover documents outlining ongoing projects, administrative details, and any other pertinent information during their term of office. The documents shall be passed on to the newly elected Ethnic Minorities Officer.
The Clubs & Societies Officer shall:
Maintain a record of all clubs and societies active in college, detailing levels of funding, numbers of members and relevant individuals associated with such clubs and societies (Presidents, Captains, Treasurers etc.)
Work with members of clubs and societies to advertise their existence on a regular basis, in order to increase participation
Make this information available to all members of college, and assist in the setting up of new societies/revival of old ones when required
Promote the existence of funding and bursaries available for clubs, societies and their members in college
Be responsible for the maintenance of the gym and the equipment within it
Provide optional inductions to the gym for any member of college who requests one.
The Communication Officer shall:
Be responsible for communication between the JCR committee & student body.
Maintain and distribute news through the JCR e-mail list, forum and notice boards.
Produce a weekly newsletter.
Work with the Vice-President to publicise JCR and Cambridge SU activities.
Display society and event posters in the JCR.
Ensure the continuing activity of the Selwyn JCR social media pages.
The Computing Officer shall:
Be responsible for coordinating I.T. provision with College and maintaining the JCR website
Highlight services and training offered by the Computing Service
Liaise with the Computer Office
Update the JCR website and ensure that it displays only relevant and truthful information for use by the JCRS and wider public
Develop the JCR website for whatever purposes the JCRS sees fit
Work with the Communication Officer to further communication to JCRS members using I.T.
Attend meetings of the IT Committee
Be responsible for uploading the weekly minutes from JCR Committee meetings onto the website
The Development & Education Officer shall:
Be responsible for furthering the educational well-being of JCR members
Support members of the JCR with concerns of an academic nature and will make available information regarding exam appeals, changing tripos, exam stress and other academic matters
Liaise with the Senior Tutor regarding educational matters
Liaise with the Cambridge SU Education Officer and publicise current Cambridge SU campaigns of an academic nature
Attend Cambridge SU Education Officers’ meetings
Help to co-ordinate and publicise campaigns related to Higher Education and funding
Attend the College Library Committee.
Attend alumni events both in and out of College (e.g. the annual London alumni event), or nominate other students to attend in their place
Attend the annual 1882 Legacy Society dinner in College and help to select other student representatives to attend
Be willing to meet with important alumni visiting College to give a view of student life (this only happens very occasionally, around twice a year)
Advise on a speaker (selected from the alumni database) for the undergraduate parents’ lunch
Alert the Development & Alumni Relations Office to important matters arising within the student body of interest to alumni
Be responsible for circulating information to the student-body about the University Challenge try-outs, as well as coordinating the written test and the live quiz event with the JCR and MCR President
Liaise with the Careers Fellow
The Disabled Students' Officer shall:
Be responsible for the handling of matters specifically concerning those members of the JCR who are mentally, physically or otherwise disabled
Be responsible for furthering the welfare of JCR members, with particular responsibility for those who self-identify as having a disability
Ensure that the college complies fully with the UK Equality Act 2010
Attend JCR meetings and represent the interests of disabled members of the college
Attend relevant Cambridge SU training and committee meetings
Liaise closely with the Welfare Officers to ensure that no member of the JCR is discriminated against due to any disability they may have
Be obliged to listen and respond impartially on all matters
Consider all information received by them in the course of their role as strictly confidential
Ensure all welfare events are accessible and encourage other JCR members and college societies to run accessible events
Encourage college to ensure that they have an up to date disability access/provisions audit within college
The Entertainments Officers shall:
Be responsible for organising entertainments for members of the JCR in College
Liaise closely with the Cambridge SU and promote current Cambridge SU Ents
Liaise with other College Ents Officers
Work with the Freshers' Representative(s) to organise Freshers’ Week
Be responsible to the safety and loan of JCR Ents equipment
Liaise with the Dean, the Head Porter, the Catering Manager and the Domestic Manager when organising Ents.
Be responsible for organising JCR dinners, including seeking all the relevant permissions, liaising with Catering about the menu and decorations, and consulting the Dean about disciplinary matters
The Faiths and Beliefs Officer shall:
Represent the views and needs of students of faith, spirituality, humanistic beliefs, or lack thereof
Liaise with College to ensure that freedom of religion, worship, and belief is protected
Assist students of faith with connecting with local faith groups and leaders
Facilitate interfaith dialogue between the different religious, spiritual, and humanistic societies at Selwyn
Seek to ensure that JCR meetings and events are not exclusionary on the basis of religious beliefs and do not coincide with major religious or spiritual holidays or days of rest
Should this not be feasible, they will seek to ensure that complete and thoughtful accommodations are put in place to ensure that students of faith or spirituality are not significantly disadvantaged
Liaise with the Faiths and Beliefs Working Group on issues related to faiths and beliefs and maintain links between the Faiths and Beliefs Working Group and the JCR
Assemble and manage a Faiths and Beliefs Sub-Committee, and confer with them regularly on issues regarding faith in Selwyn
The Freshers’ Representatives shall:
Represent First Year undergraduates on the JCR and ensure that they are kept fully informed about JCR procedures, events and business with which they may not yet be familiar with.
Work closely with the Entertainments Officer in organising Freshers’ Week
Liaise with College Sports and Societies representatives for Freshers’ Week
Liaise closely with the Welfare Officers to produce a welcome pack for students who have yet to matriculate.
Organise the JCR Parenting scheme
Be responsible for putting together a sub-committee of students to organise Freshers Week
Be responsible for organising the annual ‘Family Formal’ in Michaelmas Term
Be responsible for organising the annual ‘Marriage Formal’ in Lent Term
Ensure a sufficient handover to the subsequent freshers’ representatives.
The Gender Equality Officer shall:
Self-define as a gender other than cis-man.
Represent the general views and concerns of all members of Selwyn College’s student body on any issues related to gender identity and gender equality to the whole JCR, College and Cambridge SU Women’s Campaign
Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires
Work to promote and increase awareness and knowledge of issues connected to gender identity and gender equality, and disseminate information on such issues, within Selwyn
Strive to ensure full equality for and unconditional acceptance of all Selwyn students regardless of their gender identity, and that no member of the student body is discriminated against in any way because of their gender identity
Advise the JCR on issues relating to gender identity and gender equality
Work closely with the Cambridge SU Women’s Campaign and promote their campaigns and events within Selwyn, and attend Cambridge SU Women’s Forum whenever possible
Organise and publicise events – open to and welcoming all members of Selwyn – on topics related to gender identity and Gender Equality (working with the LGBT+ Officer)
Attend welfare training and have information on welfare support, and liaise with all other JCR Welfare Officers, on welfare support provision, e.g. for mental, emotional, and sexual health
Ensure that in JCR/wider Selwyn discussions and events a gender binary is not enforced (ie. that references are not made to only being men or women)
Collaborate closely with other equality officers to ensure stronger integration of different gender identities within all areas, such as transgender issues with the LGBT officer
Coordinate the provision of the menstrual hygiene funds
Organise awareness raising events and talks on gender issues as well as activities for the general enjoyment and education of students on gender issues to encourage a stronger gender equality culture among students
Support the JCR within the organisation of Open days with a view to promoting gender equality among applicants
Collaborate with the Fresher’s Representatives to improve the response to and prevention of sexual harassment, gender discrimination and gender based violence to which Freshers are particularly vulnerable
Update handover documents outlining ongoing projects, administrative details, and any other pertinent information during their term of office. The documents shall be passed on to the newly elected Gender Equality Officer at the beginning of their term of office
Be actively involved with Selwyn FemSoc, and in particular work with the FemSoc to ensure the provision of period products in all College bathrooms.
The Green Officer shall:
Be responsible for furthering the awareness of environmental issues among members of the JCR and for ensuring that the JCR conducts its business in an environmentally conscious and ethical fashion
Organise new schemes and consolidate existing schemes for conserving the environment
Ensure that recycling and composting facilities are easily available to JCR members
Seek to ensure that College behaves in an environmentally responsible fashion and adheres to its existing environmental commitments
Seek to minimise the food waste produced by the JCR Committee and any affiliated clubs and societies
Liaise with the SU Ethical Affairs Campaign on issues related to the environment
The International Students’ Officer shall:
Represent the needs and concerns of International Students and act as a point of reference
Liaise with Cambridge SU International and attend meetings of the Cambridge SU International Student Council
Provide information to assist international students applying to Cambridge (with regards to interview provisions etc and applications procedures)
Provide and promote support services for international freshers when they first arrive
Provide academic and welfare support to current international students in consultation with the Welfare Officers and Education Officer
Organise and promote social events open to both international and home students
Promote diversity and cultural understanding
Liaise with, and promote the activities of, international societies and groups within the university
Be responsible for liaising with College about international storage
The LGBTQ+ Officer shall:
Represent the general views and concerns of all members of Selwyn College’s student body on any issues related to sexuality to the whole JCR, College and Cambridge SU LGBT Campaign
Provide confidential and impartial information, welfare support, and advice to all members of the College on issues connected to sexuality, gender identity and equality, including sexual health and sexual orientation, to help ensure their well-being, and where necessary provide advice and support in taking things forward to higher authorities within College and the University
Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires
Work to promote and increase awareness and knowledge of issues connected to sexuality and sexual identity and disseminate information on such issues, within Selwyn
Strive to ensure full equality for and unconditional acceptance of all Selwyn students regardless of their sexuality, and that no member of the student body is discriminated against in any way because of their sexuality
Advise the JCR on issues relating to sexuality
Work closely with the Cambridge SU LGBT Campaign and promote their campaigns and events within Selwyn, and attend Cambridge SU LGBT Open Meetings when possible
Organise and publicise events – open to and welcoming all members of Selwyn – on topics related to sexuality, and organise and publicise social events for LGBTQ+ identifying members of Selwyn
Attend welfare training and have information on welfare support, and liaise with all other JCR Welfare Officers, on welfare support provision, e.g. for mental, emotional, and sexual health
Liaise with the JCR Freshers’ Representative(s) and Entertainments Officer(s) to provide events for LGBTQ+ students in Freshers’ Week
Maintain a confidential e-mail list for all students interested in issues pertaining to sexuality and gender identity. The Officer shall not disclose the identity of any member of the list
Update handover documents outlining ongoing projects, administrative details, and any other pertinent information during their term of office. The documents shall be passed on to the newly elected LGBTQ+ Officer at the beginning of their term of office.
The President shall:
Carry overall responsibility for the running of the JCR, and direct the business of the Committee as they see fit
Be responsible for ensuring that the provisions and principles laid out in the Constitution and Standing Orders are adhered to
Act as spokesperson for the JCR to all external organisations and the media
Coordinate major JCR campaigns
Represent the JCR to College Council and the Governing Body
Represent the JCR at Cambridge SU Presidents’ meetings
Liaise with the President of the MCR
Be permitted ex-officio member status of all sub-committees of the JCRS
Chair JCR Committee meetings and co-ordinate the actions of the Committee
Chair JCR Open Meetings unless a “Concerned Member” (i.e. bringing or seconding a motion)
Compile the agenda for Committee and Open Meetings
Approve and sign contracts and, if required, cheques on behalf of the JCR
Act as the main contact point for Senior Members of College wishing to discuss general College or JCR business
Support fully the campaigns of the JCR
Be responsible, as returning officer, for organising JCR Elections and Referenda, both setting up the online voting system, and circulating candidates’ manifestos and information regarding hustings and voting.
Be responsible for circulating information as to the JCR Open Meetings, including circulating the necessary agenda and papers.
Ensure that the JCR code of conduct is adhered to and manage any complaints raised.
The Treasurer shall:
Be responsible for the financial security of the JCRS
Attend College Council, Governing Body and Central Finance Committee meetings
Maintain the accounts and produce annual accounts to the satisfaction of the auditor
Ensure that JCR expenditure does not break ultra vires legislation and shall liaise with the Cambridge SU Services Officer regarding sound financial management
Collect, count and bank cash income of the JCR
Maintain cash floats for ents as necessary
Pay all relevant bills and reimburse those who spend money on behalf of the JCRS
Maintain an “Emergency Fund” to be kept in the Porters’ Lodge
Be a signatory on JCR accounts
Produce an annual budget
Insure JCR equipment and arrange cover for other liabilities
Convene the committee to distribute funds from the JCR Club and Society Fund in Michaelmas of each year.
The Vice-President shall:
Deputise for the President and support them in directing the business of the Committee
Support members of the Committee in carrying out their regular duties
Aid the smooth running of the Committee and be responsible for the effective handover between officers and committees
Act as External Officer for the JCRs by attending Cambridge SU Council and Cambridge SU External Officers” meetings
Publicise Cambridge SU events, campaigns and services in College
Liaise with members of the Cambridge SU Executive
Be Returning Officer for Elections and Referenda unless a “Concerned Member”
Collaborate in taking minutes of JCR Committee and Open Meetings
Assist in publicity of Open Meetings and other JCR events
If required, sign cheques on behalf of the JCR
The Welfare Officers shall:
Be responsible for furthering the welfare of JCR members, emphasising the importance of mental and sexual health in particular.
Provide welfare support and information to JCRSmembers, including the provisions of contraceptives, free pregnancy tests and information about professional support available
Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires
Work closely at all times with the other members of the Welfare Team.
Liaise with the Development & Education Officer to organise events relating to exam stress and educational campaigns
Liaise with the Accommodation & Services Officer to ensure that student welfare is taken into account during the allocation of rooms
Liaise with the Cambridge SU Welfare Officer
Be responsible for representing the welfare concerns of mature members of the JCR and those with children, by raising awareness of their needs and ensuring that they are not excluded from the life of the College.