Standing Orders

The President shall

  • Carry overall responsibility for the running of the JCRS, and direct the business of the Committee as they see fit
  • Be responsible for ensuring that the provisions laid out in the Constitution and Standing Orders are adhered to
  • Act as spokesperson for the JCRS to all external organisations and the media
  • Co-ordinate major JCRS campaigns
  • Represent the JCRS to College Council and the Governing Body
  • Represent the JCRS at CUSU Council and CUSU Presidents’ meetings
  • Liaise with the President of the MCR
  • Sit on the College Development Committee
  • Be permitted ex-officio member status of all sub-committees of the JCRS
  • Chair JCR Committee meetings and co-ordinate the actions of the Committee
  • Chair JCR Open Meetings unless a “Concerned Member”
  • Compile the agenda for Committee and Open Meetings
  • Sign contracts and, if required, cheques on behalf of the JCRS
  • Act as the main contact point for Senior Members of College wishing to discuss general College or JCR business
  • Support fully the campaigns of the JCRS
  • Attend meetings of the Building and Estates Committee.
  • Be responsible, as returning officer, for organising JCR Elections and Referenda, both setting up the online voting system, and circulating ‘fact sheets’, ‘argument sheets’, candidates’ manifestos and information regarding hustings and voting.

The Vice-President shall

  • Deputise for the President and support them in directing the business of the Committee
  • Support members of the Committee in carrying out their regular duties
  • Aid the smooth running of the Committee and be responsible for the effective handover between officers and committees
  • Act as External Officer for the JCRS by attending CUSU Council and CUSU External Officers” meetings
  • Be Returning Officer for Elections and Referenda unless a “Concerned Member”
  • Take minutes of all JCR Committee and Open Meetings
  • Assist in publicity of Open Meetings and other JCR events
  • Publicise CUSU events, campaigns and services in College
  • Liaise with members of the CUSU Executive
  • Publicise NUS events, campaigns and services in College
  • Organise the distribution of CUSU cards
  • If required, sign cheques on behalf of the JCRS

The Treasurer shall

  • Be responsible for the financial security of the JCRS
  • Attend College Council, Governing Body and Central Finance Committee meetings
  • Maintain the accounts and produce annual accounts to the satisfaction of the auditor
  • Ensure that JCR expenditure does not break ultra vires legislation and shall liaise with the CUSU Services Officer regarding sound financial management
  • Collect, count and bank cash income of the JCR
  • Maintain cash floats for ents as necessary
  • Pay all relevant bills and reimburse those who spend money on behalf of the JCRS
  • Maintain an “Emergency Fund” to be kept in the Porters’ Lodge
  • Be a signatory on JCR accounts
  • Produce an annual budget
  • Insure JCR equipment and arrange cover for other liabilities
  • Convene the committee to distribute funds from the JCR Club and Society Fund in Michaelmas of each year.

The Communication Officer shall

  • Be responsible for communication between the JCRC and the JCRS
  • Write at least two editions of Lavatory Laureate per term
  • Maintain and distribute news through the JCR e-mail list, forum and notice boards
  • Work with the Vice-President to publicise JCRS, CUSU and NUS activities.
  • Display society and event posters in the JCR.

The Development & Education Officer shall

  • Be responsible for furthering the educational well-being of JCRS members
  • Support members of the JCRS with concerns of an academic nature and will make available information regarding exam appeals, changing tripos, exam stress and other academic matters
  • Liaise with the Senior Tutor regarding educational matters
  • Liaise with the CUSU Education Officer and publicise current CUSU campaigns of an academic nature
  • Attend CUSU Education Officers’ meetings
  • Help to co-ordinate and publicise campaigns related to Higher Education and funding
  • Attend the College Library Committee.
  • Attend alumni events both in and out of College (e.g. the annual London alumni event), or nominate other students to attend in their place
  • Attend the annual 1882 Legacy Society dinner in College and help to select other student representatives to attend
  • Be willing to meet with important alumni visiting College to give a view of student life (this only happens very occasionally, around twice a year)
  • Advise on a speaker (selected from the alumni database) for the undergraduate parents’ lunch
  • Alert the Development & Alumni Relations Office to important matters arising within the student body of interest to alumni
  • Attend a termly meeting
  • Be responsible for circulating information to the student-body about the University Challenge try-outs, as well as coordinating the written test and the live quiz event with the JCR and MCR President
  • Liaise with the Careers Fellow

The Female Welfare Officer shall

  • Be responsible for furthering the welfare of JCRS members, with particular responsibility for the welfare and health of women
  • Provide welfare support and information to JCRS members only to the degree that you feel comfortable and equipped to give, including the provisions of contraceptives, free pregnancy tests, cheap personal attack alarms and information about professional support available
  • Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires
  • Work closely at all times with the Male Welfare and LGBT+ & Gender Equalities Officer
  • Sit on the College Disciplinary and Harassment Committee
  • Liaise with the Education Officer to organise events relating to exam stress and educational campaigns
  • Liaise with the Accommodation & Amenities Officer to ensure that student welfare is taken into account during the allocation of rooms
  • Liaise with the CUSU Welfare & Graduates
  • Be responsible for representing the welfare concerns of mature members of the JCRS and those with children, by raising awareness of their needs and ensuring that they are not excluded from the life of the College.
  • Convene a JCR Welfare Committee where necessary.

The Male Welfare Officer shall

  • Be responsible for furthering the welfare of JCRS members, with particular responsibility for the health and welfare of men
  • Raise awareness of men’s health issues and the importance of sexual health in particular
  • Provide welfare support and information to JCRS members only to the degree that you feel comfortable and equipped to give, including the provisions of contraceptives, free pregnancy tests, cheap personal attack alarms and information about professional support available
  • Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires
  • Work closely at all times with the Female Welfare and LGBT+ & Gender Equalities Officer
  • Sit on the College Disciplinary and Harassment Committee
  • Liaise with the Education Officer to organise events relating to exam stress
  • Liaise with the Accommodation & Amenities Officer to ensure that student welfare is taken into account during the allocation of rooms
  • Liaise with the CUSU Welfare & Graduates Officer
  • Be responsible for representing the welfare concerns of mature members of the JCRS and those with children, by raising awareness of their needs and ensuring that they are not excluded from the life of the College
  • Convene a JCR Welfare Committee where necessary.

The Access Officer* shall

  • Be responsible for promoting fair and equal access to Selwyn College for applicants regardless of socio-economic background, gender, race, nationality, creed, disability or sexual orientation
  • Encourage greater access to groups under-represented within the membership of the JCRS of the day
  • Be responsible for spearheading new and existing Access initiatives and ensuring that Selwyn is interfacing appropriately and productively with CUSU Access and Target Campaigns
  • Co-ordinate the publication of material for potential applicants and student participation in Open Days
  • Handle enquiries from potential applicants about applying to Cambridge
  • Liaise with the CUSU Access Officer and CUSU Disabilities Officer and shall attend CUSU Access Committee meetings
  • Be responsible for advancing Equal Opportunities
  • Convene a JCR Access Committee where necessary
  • Be responsible for coordinating Selwyn participation in the CUSU shadowing scheme
  • Liaise with Schools Liaison Officers and Admission Tutors

The Accommodation & Services Officer shall

  • Be responsible for all issues pertaining to student accommodation and amenities
  • Organise the room ballot, implementing relevant changes and updating current information about the undergraduate stock
  • Liaise closely with the Fellow for Rooms and the Welfare Officers to ensure that student welfare and financial concerns are taken into account
  • Be responsible for raising JCRS concerns about College amenities such as Hall, the Bar, the Laundries and the JCR Common Room
  • Receive feedback from members of the JCRS regarding food, accommodation, rents and other college amenities and charges
  • Attend the College Accommodation, Stewards, Gardens committees and the Health & Safety Working Group.
  • Be responsible for developing new and existing services for the benefit of JCRS members and the financial security of the JCRS
  • Maintain JCR vending machines and shall liaise with the contractors
  • Ensure that contractual agreements are upheld, but shall not be empowered to enter into any contracts in accordance with Article I of the Constitution
  • Manage JCR games and the TV room
  • Administer the JCR newspaper supply
  • Reimburse members of the JCRS for losses incurred in JCR vending machines
  • Coordinate and act as main contact for the JCR online stash shop.

The Entertainments Officer* shall

  • Be responsible for organising entertainments for members of the JCRS in College
  • Liaise closely with the CUSU Ents Officer and promote current CUSU Ents
  • Liaise with other College Ents Officers
  • Work with the First Year Officer to organise Freshers’ Week
  • Be responsible to the safety and loan of JCR Ents equipment
  • Aid the running of private bops where possible
  • Liaise with the Dean, the Head Porter, the Catering Manager and the Domestic Manager when organising Ents.
  • Be responsible for organising JCR dinners, including seeking all the relevant permissions, liaising with Catering about the menu and decorations, and consulting the Dean about disciplinary matters

The Computing Officer shall

  • Be responsible for co-ordinating I.T. provision with College and maintaining the JCR website
  • Highlight services and training offered by the Computing Service
  • Liaise with the Computer Office
  • Update the JCR website and ensure that it displays only relevant and truthful information for use by the JCRS and wider public
  • Develop the JCR website for whatever purposes the JCRS sees fit
  • Work with the Communication Officer to further communication to JCRS members using I.T.
  • Attend meetings of the Computer Committee
  • Be responsible for uploading the weekly minutes from JCR Committee meetings onto the website

The Green & Ethics Officer shall

  • Be responsible for furthering the awareness of environmental issues among members of the JCRS and for ensuring that the JCRS conducts its business in an environmentally conscious and ethical fashion
  • Organise new schemes and consolidate existing schemes for conserving the environment
  • Ensure that recycling facilities are easily available to JCRS members
  • Seek to ensure that College behaves in a socially responsible fashion and adheres to its ethical investment policies
  • Convene the Green Committee, comprising Junior and Senior members, once a term
  • Liaise with the CUSU Green Officer and Green Campaign, as well as other socially conscious groups in Cambridge.
  • Represent the views of religious societies on the JCR committee.

The Gender Equality Officer shall

  • Self-define as a gender other than man
  • Represent the general views and concerns of all members of Selwyn College’s student body on any issues related to gender identity and gender equality to the whole JCR, College and CUSU Women’s Campaign
  • Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires
  • Work to promote and increase awareness and knowledge of issues connected to gender identity and gender equality, and disseminate information on such issues, within Selwyn
  • Strive to ensure full equality for and unconditional acceptance of all Selwyn students regardless of their gender identity, and that no member of the student body is discriminated against in any way because of their gender identity
  • Advise the JCR on issues relating to gender identity and gender equality
  • Work closely with the CUSU Women’s Campaign and promote their campaigns and events within Selwyn, and attend CUSU Women’s Forum whenever possible
  • Organise and publicise events – open to and welcoming all members of Selwyn – on topics related to gender identity and Gender Equality (working with the LGBT+ Officer)
  • Attend welfare training and have information on welfare support, and liaise with all other JCR Welfare Officers, on welfare support provision, e.g. for mental, emotional, and sexual health
  • Maintain a confidential Facebook page for all students who self-define as women, providing a safe space and organizing social events. Also provide a space for those who identify as non-binary, or otherwise neither man or woman.
  • Ensure that in JCR/wider Selwyn discussions and events a gender binary is not enforced (ie. that references are not made to only being men or women)
  • Collaborate closely with other equality officers to ensure stronger integration of different gender identities within all areas, such as transgender issues with the LGBT officer
  • Organise awareness raising events and talks on gender issues as well as activities for the general enjoyment and education of students on gender issues to encourage a stronger gender equality culture among students
  • Support the JCR within the organisation of Open days with a view to promoting gender equality among applicants
  • Collaborate with the Fresher’s Representatives to improve the response to and prevention of sexual harassment, gender discrimination and gender based violence to which Freshers are particularly vulnerable
  • Update handover documents outlining ongoing projects, administrative details, and any other pertinent information during their term of office. The documents shall be passed on to the newly elected Gender Equality Officer at the beginning of their term of office.
  • Be President of the College Feminism Society (FemSoc).

The Freshers’ Representative* shall

  • Represent First Year undergraduates on the JCRC and ensure that they are kept fully informed about JCRS procedures, events and business with which they may not yet familiar
  • Work closely with the Entertainments Officer in organising Freshers’ Week
  • Liaise with College Sports and Societies representatives for Freshers’ Week
  • Liaise closely with the Welfare Officers to produce a welcome pack for students who have yet to matriculate
  • Organise the JCRS Parenting scheme as they deem fit
  • Be responsible for putting together a sub-committee of students to organise Freshers Week
  • Be responsible for organising the annual ‘Family Formal’ in Michaelmas Term
  • Be responsible for organising the annual ‘Marriage Formal’ in Lent Term

The International Officer shall

  • Represent the needs and concerns of International Students and act as a point of reference
  • Liaise with CUSU International and attend meetings of the CUSU International Student Council
  • Provide information to assist international students applying to Cambridge (with regards to interview provisions etc and applications procedures)
  • Provide and promote support services for international freshers when they first arrive
  • Provide academic and welfare support to current international students in consultation with the Welfare Officers and Education Officer
  • Organise and promote social events open to both international and home students
  • Promote diversity and cultural understanding
  • Liaise with, and promote the activities of, international societies and groups within the university
  • Be responsible for liaising with College about international storage

The Clubs & Societies Officer shall

  • Maintain a record of all clubs and societies active in college, detailing levels of funding, numbers of members and relevant individuals associated with such clubs and societies (Presidents, Captains, Treasurers etc.)
  • Work with members of clubs and societies to advertise their existence on a regular basis, in order to increase participation
  • Make this information available to all members of college, and assist in the setting up of new societies/revival of old ones when required
  • Promote the existence of funding and bursaries available for clubs, societies and their members in college
  • Be responsible for the maintenance of the gym and the equipment within it
  • Provide optional inductions to the gym for any member of college who requests one.

The Ethnic Minorities Officer shall

  • Be open to self defining Black and Minority Ethnic (BME) individuals only
  • Provide welfare services for BME students by maintaining a confidential email list. The officer shall not disclose the members of this list.
  • Maintain contact with BME individuals when they first arrive and for the duration of their time at Selwyn College in order to adequately represent their views to the JCR committee
  • Undertake specific outreach activities which target BME candidates with the aim of creating an image of Cambridge as accessible to all
  • At times work closely with the Access Officer to organise/ promote school visits
  • Attend and be attentive to events run by the University wide BME campaign, with an aim to raise awareness, encourage participation and engagement in college
  • Work to promote and increase awareness and knowledge of issues connected to race, ethnicity and equality through the organisation of events in college. Disseminate information on such issues within Selwyn
  • Represent the general views of Selwyn College in their liaison with BME officers at different colleges and the BME Campaign
  • Aim to communicate the needs of BME students to the JCR President
  • Maintain a Facebook group/page for BME students with information about events relating to race
  • Update the race and cultural diversity pages on the JCR website
  • Update handover documents outlining ongoing projects, administrative details, and any other pertinent information during their term of office. The documents shall be passed on to the newly elected Ethnic Minorities Officer.

The Disabilities Officer shall

  • Be responsible for the handling of matters specifically concerning those members of the JCR who are mentally, physically or otherwise disabled
  • Be responsible for furthering the welfare of JCR members, with particular responsibility for those who self-identify as having a disability
  • Ensure that the college complies fully with the UK Equality Act 2010
  • Attend JCR meetings and represent the interests of disabled members of the college
  • Attend relevant CUSU training and committee meetings
  • Liaise closely with the Welfare Officers to ensure that no member of the JCR is discriminated against due to any disability they may have
  • Be obliged to listen and respond impartially on all matters
  • Consider all information received by them in the course of their role as strictly confidential
  • Carry out a disability access/provisions audit within college

The LGBT+ Officer

  • Represent the general views and concerns of all members of Selwyn College’s student body on any issues related to sexuality to the whole JCR, College and CUSU LGBT Campaign
  • Provide confidential and impartial information, welfare support, and advice to all members of the College on issues connected to sexuality, gender identity and equality, including sexual health and sexual orientation, to help ensure their well-being, and where necessary provide advice and support in taking things forward to higher authorities within College and the University
  • Respect confidentiality, but also be willing to seek help from welfare providers both within and without college when the situation requires
  • Work to promote and increase awareness and knowledge of issues connected to sexuality and sexual identity and disseminate information on such issues, within Selwyn
  • Strive to ensure full equality for and unconditional acceptance of all Selwyn students regardless of their sexuality, and that no member of the student body is discriminated against in any way because of their sexuality
  • Advise the JCR on issues relating to sexuality
  • Work closely with the CUSU LGBT Campaign and promote their campaigns and events within Selwyn, and attend CUSU LGBT Open Meetings when possible
  • Organise and publicise events – open to and welcoming all members of Selwyn – on topics related to sexuality, and organise and publicise social events for LGBT+ identifying members of Selwyn
  • Attend welfare training and have information on welfare support, and liaise with all other JCR Welfare Officers, on welfare support provision, e.g. for mental, emotional, and sexual health
  • Liaise with the JCR Freshers’ Representative(s) and Entertainments Officer(s) to provide events for LGBT+ students in Freshers’ Week
  • Maintain a confidential e-mail list for all students interested in issues pertaining to sexuality and gender identity. The Officer shall not disclose the identity of any member of the list
  • Maintain the SeLGBT+ Facebook group, and update the sexuality and gender identity pages on the JCR website
  • Update handover documents outlining ongoing projects, administrative details, and any other pertinent information during their term of office. The documents shall be passed on to the newly elected LGBT+ Officer at the beginning of their term of office.

Positions marked with a * may be held by either one or two individuals, if elected as such by the JCRs.